Personal Assistant — Funchal, Madeira

You keep the company's day-to-day machinery running without noise. You are often the first voice a client hears, and you make them feel looked after before anyone else says a word. You would start out with assisting the clients as our company internal setup is almost fully automated.

What you'll do

• You will be our clients go-to person when they travel to Madeira — or if they need to take care of something while they are not present.
• Prepare, file, and track documents across our companies and projects.
• Coordinate appointments with clients, notaries, banks, and municipal offices.
• Greet clients and partners — by email, by phone, and in person in Funchal.
• Improve the routine: if a task repeats, you help us automate it.

What we're looking for

Required:

• You are organized by nature. Lists, deadlines, and follow-ups are how you think.
• You stay calm when three things happen at once. You know how to set priorities.
• Fluent English and working Portuguese — you will deal with local offices.
• Comfortable with digital tools: shared calendars, cloud documents, and learning new software fast.

Nice to have:

• Experience supporting a founder, director, or small team.
• German or a Nordic language.

If you meet most of these but not all, apply anyway.

How we work together

Full-time or part-time employment, based in Madeira. Tell us which suits your life; we build the schedule around the answer.

What we offer

• Salary: discussed openly in the first conversation, matched to your experience.
• Real responsibility and trust from day one.
• Trainings.
• A modern, digital workflow: automation and AI take the repetitive part.
• A small multinational team where your work is visible to everyone, including the founder.
• A company that is growing — and the room to grow with it.

Apply

Send your CV and a short note on why you fit. Robert, the founder, reads every application personally. Reply within 3 business days.

Send your application